The Golden Rules of inbounds orders – Cubyn Help Center

The 3 Golden Rules of inbound orders

All products arriving in the warehouse are barcoded
A barcode can only correspond to a single SKU
The Warehouse Inbound Order number "WIOXXXXX" must be indicated on the individual cartons, Packing Units (or pallets) bound for the warehouse.

An inbound order has an identifier: the WIO number

You create an inbound order to send stock to Cubyn and fill your inventory with products.

WIO stands for Warehouse Inbound Order.
“WIO 123456” is an example of a valid WIO number.

It is mandatory that your shipment is identified with a WIO number, on every parcel or pallet, in order to be linked to you and your inventory.

Shipment without correct, readable WIO numbers won’t be accepted by the warehouse.

The very important difference between barcode and SKU

The barcode is the unique identifier of a product.

It’s the ONLY way products are identified, moved, stored and packaged at Cubyn.

Your barcodes should be optically readable (grade A, B or C) to be accepted in Cubyn warehouses. (see article “How should I barcode my products”).

We will only consider the scanner readable value and not what is written below or above the barcode. If you have a doubt about what is the readable value of your barcode, the easiest way to find out is to install an app like “Barcode Scanner” on your mobile phone and scan your barcode with it.

1 item → 1 barcode

The SKU (Stock Keeping Unit) is a unique merchant reference pointing to an item, a physical product.

A SKU can be linked to 1 or several barcodes.

1 barcode → only 1 SKU (very important)

1 SKU → 1 or several barcodes

✅ OK :

OLD Phone Charger Black → barcode 111111111111 → SKU basic_phone_charger_black01

NEW Phone Charger Black → barcode 222222222 → SKU basic_phone_charger_black01

❌ NO - The case to avoid absolutely :

1 barcode linked to several SKU, which blocks the system and your sales.

Our advice when creating your SKU :

Choose a format and stick to it
Never use the same SKU for different products
Make it easy to understand. The letters and digits should have a meaning for the people within your business (e.g.,S, M, L, XL)
Do not start with a zero but with a letter
Avoid using a manufacturer’s SKU. If you change suppliers, it becomes meaningless to your business